Patient Feedback Reimagined
Close the feedback loop with seamless patient data collection, real-time analytic tools
and a HIPAA-compliant solution that helps you engage your patients and grow your practice.
Seamlessly automate the collection of patient-reported outcomes data with validated measures.
Track patient experience alongside outcomes. Use real-time insight to improve your practice operations.
Use patient-reported data to deliver more personalized, proactive care and drive quality improvement.
Deliver better care for your patients, deliver greater value for payers and succeed as a practice.
Simple Patient Registration
With your workflow in mind, we’ve made it incredibly simple to register patients and get them started. Enter some basic identifiers, apply a template and let us take care of the rest!
Tailored to your Practice
Select your patient-reported measures and the points at which you want to check-in with your patients. Create your own or use pre-made templates that align with ICHOM standard sets or Medicare reporting guidelines.
Engage via Email and SMS
Give patients the experience of a mobile app but without the pain of having to actually download and install one. Patients are notified of new check-ins through unique secure links delivered by email and/or SMS. Customizable reminders are automatically sent out to boost response rates.
Seamless Patient Experience
Our modern survey interface makes it easy and frictionless for patients to use on mobile and desktop. You can even deliver short surveys to patients entirely through text message!
Easy Practice Management
Our tools make it easy to manage your patients and quickly identify where to focus. Through our experience working with several practices we know the key to implementation success is having a solution that works for everyone on the team, not just the clinical leadership spearheading the program.
Detailed Patient Insight
Receive alerts when patients have significant decline in any of their PRO scores. Dive in to the detail to understand where your patients are struggling. Use your unique patient-centered insight to guide care, enable targeted follow-up and drive consultations and treatments around the important issues.
Powerful Population Tools
Assess your patient outcomes across groupings of patients or your entire patient panel. Identify outliers and those patients who might benefit from additional visits or support. Use your real-world outcomes data to discuss expectations with patients and come to shared-decisions.
With a Personal Touch
Add a personal touch to patient outreach by customizing messaging and incorporating your practice logo. Strengthen your brand and increase patient loyalty while boosting engagement.
Patient-reported outcomes made easy and accessible
Learn how we can help your practice to start capturing PROs, use that
data to close the feedback loop and set yourself up for future success
Frequently Asked Questions
Is it HIPAA compliant?
The security and privacy of your data is our number one priority. Our platform is fully HIPAA compliant for use within the US. All data is encrypted with secure keys and the best in-class standards and part of our HIPAA compliance is professionally managed by Aptible who work with numerous healthcare providers and payers. To read more about our approach and commitment to security please visit our Data Security & Privacy page.
How long does it take to get up and running?
It’s incredibly quick to get up and running. After you sign up, we’ll create your account and email you with the login details. When you log in for the first time, you’ll be taken through a short practice set up process where you can customize your settings and add other users to your practice. Once you’ve taken a tour of the product you’ll be ready to start adding your first patients!
Are there any system requirements for the platform?
As our platform is hosted securely in the cloud the system requirements are very minimal. As a provider user the platform is best viewed on a modern web browser (eg. Firefox, Chrome or Internet Explorer 10+). For patients, to be as inclusive as possible we support most browsers, even older versions of Internet Explorer.
Does the platform integrate with EHRs?
While our Measure (free) and Practice (paid) plans do not currently have full integration with electronic medical records, we have designed the platform to work efficiently alongside EHRs with minimal duplication of data entry. We offer EHR integration through our Enterprise plan and are actively working to try and bring down the costs to make integration possible for some of our smaller customers.
What are the keys to running a successful program?
Through our work with many clients we’ve discovered a few components to running a successful outcomes program that engages patients and delivers value for the healthcare providers and clinics. Here are a few high level pieces of advice:
1) A clinical champion is a must – in busy work environments it’s easy for your program to fall by the way side. Having a clinical champion to hammer home it’s importance and lead by example is critical early on.
2) Define responsibilities and engage your team – it’s likely there will be multiple team members involved in your outcomes measurement program and they need to be engaged, understand their responsibilities and be able to explain it to patients.
3) Think through workflows and triggers in your clinic – work through the logistics, especially around patient registration – Which patients should be registered? At what point should they be registered? Who is going to do it?
4) Explain the program to your patients and underline its importance – if patients understand how important it is to respond to communications and how the data will be used to improve care they’ll be much more engaged.
5) Customize your outreach copy – In our platform you have the ability to change the wording of all the messages that go out to patients and create customized welcome emails to the program. Take full advantage and make your outreach to patients as authentic and engaging as possible.
6) Use the data at the point of care with your patients – if your patients and staff see the data being used to help make decisions and discuss issues it will reinforce its benefits and importance.
What questions should I be asking before I get started?
The main questions you should be asking pertain to the program you want to run – your goals, your inclusion criteria, the measures you want to use, the time period over which you want to collect data and who will be involved.
What outcome and experience measures can I use?
We have a large repository of available patient-reported outcome and experience measures. A full list can be viewed here. When you set up your practice you can choose which measures you want to use. Because our platform is free for initial use, we have focused on measures that are free-to-use. Should you wish to use a measure that requires special licensing, get in touch and we would love to help you.
Can I use the platform to report quality measures?
For paid plans, absolutely yes! We’re particularly excited about helping you accomplish your goals with CJR, MIPS and registry reporting. But, whatever the program you’re interested in reporting to, get in touch and we would love to make it happen.
What response rate do you see from patients?
Across our customers, we tend to see 80-90% response rates at up to 1 year. That is, of all the patient-reported outcome surveys we send out to patients, 80-90% are completed. Part of that success is the way we’ve engineered our product, but also the incredible practices we work with who are dedicated to their programs and patients.
How can I get the highest response rates and most engaged patients?
We recommend a few key things to maximize engagement and response rates. 1) Explain your program to patients and why it’s important. 2) Use the data your patient reports at the point-of-care. 3) Customize your messaging to explain the details of your program and why it matters. 4) Use the platform to send educational content alongside surveys and deliver extra value to your patients. 5) Get your team on-board and have a member of your team in charge of patient management, dealing with logistical issues and giving patients the odd nudge.
Can I use customized surveys for my patients?
We are always looking to expand our collection of surveys! If it is a survey that is free and open to use get in touch and we’ll make it happen. For customers on paid plans we can explore implementing surveys that are customized to your organization. If you want to use an instrument that requires a license we can work with you to get the appropriate permissions and make it available for your use.
Can I use the platform outside of the US?
While our platform has been designed for the US market, we recognize that outcomes measurement is a global issue. We are currently working on modifications to make our product international friendly. For example, currently we only support text-messaging in the US and times are localized to Pacific Time. Our platform complies with US HIPAA regulations regarding the storage and management of protected health information. In using our platform outside of the US, you agree with our terms of service and take on any risk associated in complying with local laws and regulations that may apply for your use case.
Can I use the platform to send things other than surveys?
Yes! We give you the functionality to create your own emails that can be scheduled to be sent out just like a survey. You can use these to author custom educational content to be sent out at relevant times in a patient’s recovery. You can include links to videos, content and PDF documents. You might want to use these emails to bring certain aspects of your practice or recovery program to their attention.